Privacy Policy

This Privacy Policy explains how ExoraOne Agency collects, uses and protects personal information submitted through this website and related communication channels.

Last updated: [Insert date] Website: exoraone.agency GDPR-oriented notice

1. Who we are

This website is operated by [Insert legal company name], trading or operating under the name ExoraOne Agency.

Registered office: Mostná 13, 949 01 Nitra, Slovakia
Company registration number: [Insert company registration number / IČO]
Email: [Insert legal contact email]

For the purpose of this Privacy Policy, ExoraOne Agency may act as the data controller for personal information submitted directly through this website, unless otherwise stated.

2. What information we may collect

Depending on how you use this website, ExoraOne Agency may collect the following categories of information:

name and contact details;
email address and phone number;
company name, role, industry, location and workforce requirements;
candidate profile information, including skills, experience, availability, nationality, country of residence and preferred contact method;
partner inquiry information, including organization details, markets, services and cooperation proposal;
messages or additional information submitted through forms;
technical information related to website usage, where cookies or similar technologies are used.

ExoraOne Agency does not request unnecessary sensitive information through general inquiry forms. Supporting documents may be requested or reviewed only when relevant to the applicable process and operational context.

3. Why we process personal information

Personal information may be processed for the following purposes:

to review company workforce requests;
to review candidate profiles and submitted information;
to review partner or cooperation inquiries;
to respond to contact requests or general inquiries;
to clarify information where needed;
to coordinate relevant next steps when appropriate;
to maintain communication records connected to submitted inquiries;
to protect the security, integrity and functionality of the website.

4. Legal basis for processing

Depending on the context, ExoraOne Agency may process personal information based on one or more of the following legal bases:

Consent, where you voluntarily submit information through a form or agree to specific processing;
Pre-contractual or contractual steps, where processing is necessary to review a request or potential cooperation before any agreement is considered;
Legitimate interest, where processing is necessary to review, respond to and manage relevant business inquiries, provided that your rights and interests are respected;
Legal obligation, where ExoraOne Agency is required to process or retain certain information under applicable law.

5. No automatic approvals or guarantees

Submitting information through this website does not create automatic approval, employment, placement, candidate selection, worker availability, partner approval, cooperation, commercial agreement or any automatic next step.

Every request, candidate profile or partner inquiry is subject to review, clarification, relevance and applicable requirements.

6. How we use submitted information

Submitted information is used to understand the nature of your inquiry and determine whether a relevant next step may be considered.

ExoraOne Agency may use the information to contact you, clarify details, review suitability of the inquiry, organize internal notes or coordinate communication where appropriate.

ExoraOne Agency does not provide open database access to companies, candidates or partners.

7. Who may receive your information

Personal information may be accessed by authorized persons involved in reviewing or responding to your inquiry.

Where relevant and appropriate, information may be shared with trusted service providers, technical providers, professional advisors or cooperation partners only when necessary for the applicable process, communication, website operation or legal compliance.

ExoraOne Agency does not sell personal information.

8. International context

Because ExoraOne Agency may receive inquiries from companies, candidates or partners in different countries, submitted information may involve an international communication context.

Where any transfer of personal information outside the European Economic Area becomes relevant, ExoraOne Agency will aim to use appropriate safeguards required by applicable data protection law.

9. How long we keep information

ExoraOne Agency keeps personal information only for as long as necessary for the purpose for which it was submitted, including review, response, clarification, coordination, record keeping, legal obligations or legitimate business needs.

If an inquiry does not lead to further coordination, the information may be deleted or archived after a reasonable review period unless longer retention is required or justified.

10. Your rights

Subject to applicable law, you may have the right to:

request access to your personal information;
request correction of inaccurate or incomplete information;
request deletion of your information;
request restriction of processing;
object to certain processing activities;
withdraw consent where processing is based on consent;
request data portability where applicable;
lodge a complaint with a competent data protection authority.

In Slovakia, the competent supervisory authority is the Office for Personal Data Protection of the Slovak Republic.

11. Cookies and similar technologies

This website may use cookies or similar technologies to support website functionality, security, user experience, analytics or other website-related purposes.

Essential cookies may be necessary for the website to function. Non-essential cookies, such as analytics or marketing cookies, should only be used where appropriate consent has been obtained.

More information is available in our Cookie Policy.

12. Data security

ExoraOne Agency applies reasonable technical and organizational measures intended to protect submitted information against unauthorized access, loss, misuse or improper disclosure.

No website or online transmission can be guaranteed to be completely secure. Users should avoid submitting unnecessary sensitive information through general contact forms.

13. Third-party services

This website may use third-party services, hosting providers, website tools, form tools, analytics tools, email services or security tools. These providers may process limited technical or submitted information where necessary to provide their services.

ExoraOne Agency aims to use service providers that support appropriate privacy and security standards.

14. Links to other websites

This website may contain links to external websites. ExoraOne Agency is not responsible for the privacy practices, content or policies of external websites.

15. Changes to this Privacy Policy

ExoraOne Agency may update this Privacy Policy from time to time to reflect operational, legal or technical changes. The updated version will be published on this page with a revised “Last updated” date.

16. Contact

If you have questions about this Privacy Policy or the handling of your personal information, you may contact:

ExoraOne Agency
Email: [Insert legal contact email]
Registered office: Mostná 13, 949 01 Nitra, Slovakia

Important notice This Privacy Policy is a professional working draft for website implementation. It should be reviewed and adapted by a qualified legal professional before final publication, especially if ExoraOne Agency processes candidate documents, international recruitment data, partner data or other regulated information.